TalentPros

Top Administrative & Office recruitment and staffing firms in Portland.

4 administrative & office recruitment and staffing firms operating in Portland — verified by us, reviewed by their buyers.

4 firms

About administrative & office

Administrative and office staffing covers the people who keep an organization running day to day: administrative and executive assistants, receptionists, office managers, data entry and records clerks, customer service representatives, billing and accounts clerks, and office coordinators. Demand comes from every industry, from law firms and hospitals to manufacturers and government offices, which makes this one of the broadest categories in staffing.

Buyers use agencies in three main ways. Temporary staffing covers absences, leave, and seasonal peaks, often on a day's notice. Temp-to-hire lets a team test fit before offering a permanent role. Direct-hire placement fills permanent positions such as executive assistants and office managers for a one-time fee, typically 15–25% of first-year salary. Temporary office staff are billed hourly, usually at a 30–50% markup over pay.

The agencies below include national staffing firms with large office-support divisions and specialists in administrative and executive-assistant placement. Ask how each agency tests skills — typing speed, software proficiency, language skills — and how quickly it can provide a qualified replacement if a placement doesn't work out.

Administrative & office — Frequently Asked Questions

What roles do administrative staffing agencies fill?
Administrative and executive assistants, receptionists and front-desk staff, office managers and coordinators, data entry and records clerks, customer service representatives, billing, payroll and accounts clerks, and bilingual office roles.
How much does administrative staffing cost?
Temporary office staff are billed hourly, typically 30–50% above the worker's pay. Direct-hire placements usually cost 15–25% of the hire's first-year salary; senior executive assistants to C-suite leaders can sit at the higher end.
How fast can I get a temporary receptionist or assistant?
Often the same or next business day for common roles, since many agencies keep a pool of pre-screened office workers. Specialized roles — legal or medical secretaries, bilingual assistants, executive assistants with specific software experience — can take several days to a couple of weeks.
How do agencies screen office candidates?
Most combine interviews and reference checks with skills testing: typing speed and accuracy, Microsoft Office or Google Workspace proficiency, data entry accuracy, and language skills for bilingual roles. Background checks are added for roles handling sensitive data or finances. Ask each agency which tests it uses for your role.

Sources

  1. 1.American Staffing Association
  2. 2.U.S. Bureau of Labor Statistics — Office and Administrative Support Occupations